New Constitution and Bylaws
PENDING APPROVAL AT AGM 2017
(Current Constitution Below)
The Constitution and Bylaw of the Association of Political Science Students (APSS)
Effective as of September 2013
ARTICLE ONE – CHARTER AND MISSION
(a) The Arts & Science Students’ Union (ASSU) constitutions for course unions is the constitution for the Association of Political Science Student (APSS), and the bylaws presented here provide a more specific guide to the operation of the APSS.
(b) The APSS shall be tasked with the following mission:
- to build connections between students, academics, and practitioners;
- to represent political science students in discussions with faculty and administration;
- to create open, safe non-partisan forums for nuanced discussion; and
- to provide academic support and resources for post-undergraduate planning.
ARTICLE TWO – MEMBERSHIP
Any undergraduate student enrolled in a Political Science course or program, or who has completed a Political Science course is a voting member of the APSS.
ARTICLE THREE – ELIGIBILITY FOR EXECUTIVE OFFICE
Any member of the APSS who is also a member of ASSU (that is, any full-time undergraduate enrolled in Arts & Science, or any part-time undergraduate enrolled in Arts & Science who has paid the ASSU membership fee) is eligible to run for and serve on the APSS executive.
ARTICLE FOUR – COMPOSITION AND ELECTION OF THE APSS EXECUTIVE
(a) The executive shall comprise of up to 8 elected positions and 3 appointed positions as described below.
(b) There shall be annual spring elections held within the final 30 calendars days of the spring term to fill the following positions:
(c) There shall be an annual fall general meeting at which elections shall be held to elect two First-Year Representatives.
(d) The elections will proceed according to the following rules:
(e) Whenever a vacancy or vacancies occur on the executive, except during the final 60 calendar days of the Spring Term, a by-election or by-elections must be held to fill the position or positions at a general meeting that shall take place within 40 calendar days of the occurrence of the vacancy or vacancies.
(f) Prior to a by-election the executive may, at its discretion elect to appoint an acting executive member who enjoys full voting privileges.
ARITICLE FIVE – APPOINTED POSITIONS
(a) The President and Vice Presidents may—in consultation with executive—appoint individuals to additional positions on the executive, including:
(b) The executive may also select individuals from each college to serve as a College Representatives. College Representatives shall not be considered executive members
ARTICLE SIX – GENERAL MEETINGS
(a) There must be at least three general meetings held within the Winter Session, and at least one each term.
(b) Additional general meetings may be called by the executive.
(c) Any ten members of the APSS may petition to have a general meeting called. Such a petition should include the printed names, signatures and student numbers of the petitioners, as well as a telephone number of a spokesperson for the group, and should be delivered to either the APSS Office (SS 1091) or the ASSU office (SS 1068). Upon receipt of such a petition a general meeting shall be called. The general meeting will take place either (a) at a day, time and place that is mutually agreed upon or, if a mutual agreement cannot be reached by the petitioners and the executive within two weeks of the petitions being submitted; (b) at a day and time between 9:00 AM and 9:00 PM, Monday to Friday, and at on-campus location determined by the spokesperson of the petitioners.
(d) All general meetings shall be open to all members of the APSS, and all members may vote. This includes both elected and non-elected executive members.
(e) Quorum for the general meeting, excepting constitutional amendments and impeachment of the executive members, shall be taken by a majority vote of those present. Proxy voting shall not be allowed at any time.
(f) All general meetings shall be thoroughly publicized in Political Science classes, and on campus in paces deemed appropriate, and should be scheduled to provide satisfactory notice to all members.
ARTICLE SEVEN – EXECUTIVE MEETINGS
(a) The executive shall meet at least once per month between September and April, inclusive.
(b) Quorum for executive meetings shall be five executive members.
(c) All decisions taken at an executive meeting shall require the support of at least four members present at that meeting.
(d) Any APSS member may attend as an observer to an executive meeting unless four executive members voting by secret ballot agree to restrict all or part of an executive meeting to executive members.
(e) Observers may participate, but not vote, in executive meetings.
ARTICLE EIGHT – REMOVAL OF EXECUTIVE MEMBERS
A two-thirds vote by secret ballot of those present at a general meeting is required in order to impeach an executive member.
ARTICLE NINE – AMENDMENTS
(a) These bylaws may be amended only by a two-thirds vote of those present at a general meeting.
(b) No amendment to these bylaws shall be considered unless suitable notice of the amendment has been given. Suitable notice shall be deemed given if the proposed changes are announces at one general meeting and introduced at the next general meeting and/or the proposed changes are advertised by the APSS and ASSU for a minimum of 14 calendar days before the general meeting at which they are to be voted upon.
(c) Amendments come into effect immediately after passage.
(Ratified September 27, 2013 at the Fall General Meeting of the APSS)